Board Policies – Section J – Students
All student records will be maintained and screened periodically.
Administrative records shall be permanent records and maintained by the school for an indefinite period of time. When the student graduates, supplementary records shall be destroyed or shall be transferred to the administrative records if they have permanent usefulness. Tentative records shall be destroyed when the use for which they were collected is ended. However, tentative records may be placed in the supplementary classification if the continuing usefulness of the information is demonstrated and its validity verified.
The official custodian shall review a student’s records when the student moves from elementary to a middle school or junior high, from a middle school or junior high to high school, and upon high school graduation. During each review, obsolete or unnecessary information shall be removed and destroyed.
Following a reasonable amount of time after a student has graduated or ceases to attend school in the district, the records of the student that are determined to be appropriate for retention may be retained in an alternate format.
Approved: May 13, 2015