Board Policies –  Section G – Personnel

GCRGD – Classified Voluntary Early Retirement Incentive

Unified School District #253 staff members may elect to take early retirement under the terms and conditions set forth in this policy.


Staff members are eligible for early retirement if they meet the following criteria:

  • are currently a full time employee (have signed an employment agreement for six or more hours per day),
  • are a minimum of 60 years of age prior to September 1 of the calendar year in which early retirement is requested, or who are eligible for KPERS early retirement without the reduction in benefits,
  • are not older than 64 years of age as of September 1 of the calendar year in which early retirement is requested, and
  • at the time of request for early retirement, the staff member must have 15 years of service in this district as an employee to be qualified for this early retirement benefit.

Compliance with the criteria will be determined by the appropriate central office administrator. Staff members applying for early retirement are responsible for providing all required facts and information to the appropriate central office administrator.


Each staff member shall apply for early retirement benefits by submitting a completed Emporia USD 253 Application for Early Retirement form.

Classified staff members must notify the board of education in writing of their intent to retire 60 days prior to the end of their employment agreement. Staff members must complete their work agreement.
Retirement applications/notification for each category shall include the following information:

  • a statement of the staff member’s desire to take early retirement,
  • the anticipated date of retirement,
  • age on the date of retirement,
  • current mailing address,
  • years employed by USD #253,
  • primary annual salary as written on the current employment agreement, not including overtime, merit, supplemental, extracurricular, summer school, board paid health benefits, or travel pay,
  • the understanding that payment will be made according to the options chosen on the application, and
  • whether the staff member desires health insurance coverage through the district’s health insurance program by monthly deduction of health insurance premiums from the early retirement benefits.

Following final action on any application for early retirement, the appropriate central office administrator shall notify the applicant, in writing, of the final disposition and the date and amount of annual early retirement benefits to be paid.

Early Retirement Benefits

The annual early retirement benefit for classified staff shall be:

  • a sum of money equal to the product of the numbers of years of qualified service credit in the district for the employee,
  • multiplied by the current primary annual salary received by the employee as a result of employment as a staff member with the district,
  • multiplied by a factor as follows: .0074 at age 60, .0074 at age 61, .0074 at age 62, .0074 at age 63, .0074 at age 64 or who are eligible otherwise.
  • the initial payment may be before age 60, but shall not exceed five (5) years in length with no payment after age 65, and
  • only USD #253 classified or certified job service will be used to compute retirement benefits for classified staff.


Terms and Conditions

The following terms and conditions shall apply to the district’s early retirement plan for classified staff.

The annual early retirement benefit may be payable by the district in a lump sum in either January or July of each year or monthly, according to the option chosen.

An employee taking early retirement shall have the option to maintain health insurance coverage through the school district’s health insurance program by agreeing to a monthly deduction of health insurance premiums from the early retirement benefits.

All early retirement benefits terminate at the time an employee reaches age 65. However, beyond the age of 65, retirees have the option of retaining health and/or any district sponsored vision and/or dental insurance.

A classified employee who takes early retirement shall not thereafter be eligible for employment by the school district except as a substitute unless the early retirement plan is terminated by the board of education.

If death should occur to the recipient during this agreement, the board of education will honor said agreement for that school year only. If compensation has not been made at the time of death, said compensation shall be paid to the beneficiary as designated under the Kansas Public Retirement System.

Definition of salary shall mean the current primary salary.

If any provision of this early retirement plan is determined to be in violation of federal or state laws or regulations, then the entire plan shall immediately terminate and shall be of no further force or effect.

Approved: August 13, 2014

Pin It on Pinterest