Board Policies – Section G – Personnel
GAE – Grievances
The purpose of this procedure is to provide for the orderly and expeditious adjustment of grievances of individual employees of the school district at the lowest level.
“Grievance” shall mean any alleged violation of the terms and conditions of an employee’s employment. Employees covered by the negotiated agreement shall follow the procedures outlined in that document for grievances when applicable in lieu of this grievance procedure.
“Grievant” means an employee of the district having a grievance.
Words denoting gender shall include both masculine and feminine, and words denoting number shall include both singular and plural. The Grievance Report Form 4500, shall be used at all levels of this procedure.
In general, the adjustment of grievance shall be accomplished as rapidly as is possible. To that end, the number of days with which each step is prescribed to be accomplished, shall be considered as maximum and every effort shall be made to expedite the process. Under unusual circumstances, the time limit prescribed in this statement may be extended or reduced by mutual consent of the grievant and the person or persons by whom the grievance is being considered.
A grievant shall first take up his grievance procedure by requesting a private informal conference with their supervisor or principal. The supervisor or principal must meet with the grievant within five business days of the request. Every effort should be made to adjust the grievance in an informal manner. The supervisor or principal will have five business days after the conference to give an oral response.
If the grievant is dissatisfied with the outcome of the initial private conference, the aggrieved person has five business days in which to request in writing a formal conference with their supervisor or principal. Every effort should be made to develop an understanding of the facts and the issues in order to create a climate which will lead to a solution. The formal conference shall occur within five business days of such request. The principal or supervisor has five business days after the conference to give a written response.
If the response is not satisfactory to the grievant, the grievant has five business days in which to submit an appeal to the superintendent. The superintendent or the superintendent’s designated representative shall confer with the grievant in an effort to arrive at a satisfactory solution within five business days after the appeal has been received by the superintendent. The superintendent or designee has five business days after the conference to give a written response.
If the grievance is not adjusted to the satisfaction of the grievant under Step 3, then the grievant has five business days to appeal to the board by submitting written notification to the clerk of the board.
If the board elects to hear such appeal, the board may meet and confer with the grievant or appoint a representative to do so and report back to the board and such meeting shall be within 20 business days of receipt of the written request. Should a meeting under this step be granted, the board’s decision will be provided to the grievant within five business days after such meeting. If the board denies this appeal, written notice of such denial will be provided to the grievant within five business days.
Except by mutual consent, all discussions and hearings shall be conducted at times other than when school is in session.
It is the responsibility of the grievant to utilize the procedure for adjusting grievances as soon as she/he is aware of a grievance. If the grievant does not appeal the grievance within the time frames as set forth in this procedure, the appeal of the grievance shall automatically be waived.
Excluded from the grievance procedures shall be matters for which law or negotiated language mandates another method of review.
The filing of a grievance, except at Step 1, shall be in writing and shall be reasonably specific as to the nature of the complaint. The grievant at all levels should, to the extent possible, describe the alleged event or acts giving rise to the grievance including the time, date and place of the event or act and the names and addresses of any witnesses thereto.
Approved: February 12, 2014