Board Policies – Section D – Fiscal Management
Any activity which involves the expenditure of activity funds shall be subject to prior approval of the principal.
Activity Fund Management
The building principals shall maintain an accurate record of all student activity funds in the respective attendance centers. No funds shall be expended from these accounts except in support of the student activity program. No activity account shall have a negative balance.
The board shall receive a monthly report on all activity accounts.
All student activity funds will be audited annually at the same time as the general fund budget.
All payments from student activity funds shall be made from purchase orders signed by the employee responsible for the fund.
Receipts shall be kept for all revenue deposited into the activity fund of each attendance center. All payments from the activity fund shall be by checks provided for that purpose.
Activity Fund Deposits
Activity funds from gate receipts or other sources may be deposited directly into a bank account maintained for this purpose.
Inactive Activity Funds (See JH)
The board will assume control of all inactive activity funds and disburse those funds to other activity accounts or expend the funds as directed by the board.
Each student activity fund shall have an employee in charge of the fund. The employee shall be responsible for making a monthly report to the superintendent and the board.
The monthly student activity report shall show opening and closing balances of each fund. The report shall also show the total amount of deposits and an itemized list of expenditures.
Approved: September 25, 2013