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Board Policies

Emporia Public Schools

 

A – School District Organization

A District Authority
ABE District Goals and Objectives (See BK)
AC School District Organization Plan
AD District Attendance Areas (See AG)
ADA School Census
AE School Year
AEA School Calendar (See IKD)
AEB Extended School Year (See JBD, JBE, JCDA and JDD)
AF School Day
AG Closing School Buildings (See AD)
   

B – School Board Operations

BA Goals and Objectives
BBBB New Member Orientation (See BCBK)
BBBF Reimbursement for Expenses (See GAN)
BBC

Board Committees (See CF)

Advisory Committees

BBE Attorney
BBG Consultants (See CJ, CL and ID)
BCAC Special Meetings
BCAE Public Hearings (See BCBI and KN)
BCBD Agenda
BCBF Rules of Order (See BCBH)
BCBG Voting Method
BCBH Minutes (See BCBF)
BCBI

Public Participation at Board Meetings (See BCAE and KN)

Open Forum

Patron-Requested Agenda Items

Handling Complaints

BCBJ

News Coverage

Cameras/Recording Devices

BCBK

Executive Session (See BBBB, BE, CNA, ECA, IDAE, II, and JRB)

Sample Motion

No Binding Action, Executive Sessions

BDA

Developing and Adopting Policy (See CM, CMA, GAA and JA)

Drafting Policy

Attorney Involvement

Policy Dissemination

Historical Policy Files

Public Input on Policy

BE School Board Records (See BCBK, CN, CNA, ECA, II and KBA)
BG Memberships
BH School Board Member Ethics
BK Board Self-Evaluation (See ABE)
   

C – General School Administration

CA Goals and Objectives of School Administration
CB Administrator Ethics
CC Organizational Chart
CD Administrative Line and Staff Relations (See GACA and GACB)
CE Superintendent of Schools
CEA Superintendent Qualifications
CEB Superintendent’s Duties
CEC Superintendent Recruitment
CEE Compensation and Benefits
CEF Expense Reimbursement and Credit Cards (See CG, GAN and KB)
CEG Superintendent’s Professional Development Opportunities
CEI Evaluating the Superintendent (See CGI and GAK)
CEJ Nonrenewing or Terminating the Superintendent’s Contract
CEK Resignation
CF Board-Superintendent Relations (See BBC)
CG

Administrative Personnel (See CEF, GAN and KB)

Compensation Guides and Contracts

Qualifications and Duties

Recruitment

Assignment

Orientation

Supervision

Administrative Intern Program

Travel Expense and Reimbursement

CGAA Administrator Voluntary Early Retirement Incentive
CGI Administrator Evaluation (See CEI and GAK)
CJ Hiring Consultants (See BBG, CL and ID)
CK Professional Development Opportunities
CL

Administrative Teams (See BBG, CJ and ID)

Method of Appointment

Organization

Resources

Financial

CM Policy Implementation (See BDA, CMA, GAA and JA)
CMA Administrative Rules and Regulations (See BDA, CM, DJFAB, GAA and JA)
CN

Public Records (See BE, CNA, ECA, IDAE, II, HAI, JGGA and JR et seq.)

Types of Records

Central Office Records

Building Records

Public Access

CNA

Document Production, Including Electronic Information

(See BCBK, BE, CN, ECA, IDAE, II, JGGA, JR et seq., and KBA)

Destroying Documents

CO

Reports

Types of Reports

Annual

Budget Reports

Disseminating Reports

   

D – Fiscal Management

DA Goals and Objectives
DB Budget Planning
DC

Annual Operating Budget

Budget Forms

Priorities

Deadlines and Schedules

Encumbrances

Recommendations

Preliminary Adoption Procedures

Hearings and Reviews

Management of District Assets/Accounts

Financial Audits

Fraud Prevention and Investigation

Reporting Fraud

Whistleblowers

DFAA Grants and other Outside Financial Resources
DFE

Investment of Funds

Posting Securities

Distribution of Monies for Investment

DFG Fees, Payments and Rentals (See KG)
DFK Gifts and Bequests
DFM Equipment and Supplies Sales (See KK)
DH Bonded Employees
DIC Inventories
DJB Petty Cash Accounts
DJE

Purchasing

Purchasing Authority

DJEB

Quality Control

Specifications

Standardization

Quantity Purchasing

Cost Control

DJED

Bids and Quotation Requirements

Bid Specifications

Procedure

Responsible Bidder

Withdrawal of Bids

Rejection of Bids

Multi-State Purchasing Pools

DJEE Local Purchasing
DJEF Requisitions
DJEG Purchase Orders and Contracts (See DJEJ and DJFAB)
DJEJ Payment Procedures (See DJEG and DJFAB)
DJFA Purchasing Authority
DJFAB Administrative Leeway (See CMA, DJEG, and DJEJ)
DK

Student Activity Fund Management (See JGHB, JH and JL)

Activity Fund Management

Activity Fund Deposits

Inactive Activity Funds

   

E – Business Management

EA Goals and Objectives
EB Buildings and Grounds Management
EBA

Insurance Program

Liability Other Than For Vehicles

EBB

Safety (See JBH)

Safety Rules

Safety Unit

Warning Systems

Safety Inspections

Heating and Lighting

EBBA

Hazardous Waste Inspection and Disposal

Inspection

Disposal

Rules

EBBB Energy Management
EBBD

Evacuations and Emergencies (See EBBF and JBH)

School-Closing Announcements

Bomb Threats

Planning for Emergencies

EBBE Emergency Drills
EBBF Crisis Planning (See EBBD)
EBC

Security and Safety (See JCAC, JCDBB, JDD, JDDB, JDDC and KGD)

Reporting Crimes at School to Law Enforcement

Reporting Certain Students to Administrators and Staff

Annual Reports

Staff Immunity

EBCA

Vandalism

Vandalism Protection

Restitution for Damages

Return of School Property

Offering a Reward

EBE Cleaning and Maintenance Programs
EBI Long-Range Maintenance Program
EBJ Records
EC

Equipment and Supplies Management

ECA

HIPAA Policy (See BCBK, BE, CN, CNA, IDAE and JR et seq.)

Staff Training Required

Compliance Required

ECH Printing and Duplicating Services (See IIBG and KBA)
ED Student Transportation Management (See EDDA and JGG)
EDAA

School Vehicles (District-Owned Buses) (See ED, JBCA and JGG)

Liability

Safety

Speed Limits

Safety Inspection

Scheduling and Routing

Records

Licensing of Drivers

Housing of School Vehicles

EDDA Special Use of School Buses (See ED)
EE

Food Services Management

Sanitation Inspections

Records

Meal Prices

EF

Data Management

Data Dissemination

To Education Agencies

   

F – Facility Expansion Program

FA Goals and Objectives
FB Building Committees
FC Memorials and Naming of District Facilities
FD Capital Outlay Long-Range Planning
FDB Long-Range Needs Determination
   

G – Personnel

GA Personnel Policy Organization
GAA Goals and Objectives (See BDA, CM, CMA and JA)
GAAA Equal Opportunity and Non-Discrimination
GAAB Complaints of Discrimination (See JDDC, JGECA and KN)
GAAC Sexual Harassment (See GAF and JGEC)
   
GAACA Racial and Disability Harassment: Employees (See GAF, JGECA and KN)
GAAD

Child Abuse (See JCAC, JGEC, and JGECA)

DCF or Law Enforcement Access to Students on School Premises

Cooperation Between School and Agencies

Reporting Procedure

GAAE Bullying by Staff (See EBC, GAAB, JDD, JDDC, and KGC)
GAAF

Emergency Safety Interventions (See GAO, JRB, JQ, and KN)

Definitions

Prohibited Types of Restraint

Use of Emergency Safety Interventions

ESI Restrictions

Use of Seclusion

Training

Notification and Documentation

Law Enforcement, School Resource, and Campus Security Officers

Documentation of ESI Incidents

Reporting Data

Parent Right to Meeting on ESI Use

Local Dispute Resolution Process

GAC Policies and Rules Development Involvement
GACA Positions (See CD and GACB)
GACB Job Descriptions (See CD and GACA)
GACC

Recruitment and Hiring 

Recruitment

Hiring

Hiring Sequence

GACCA

Nepotism

Supervision Limitations

GACD Employment Eligibility Verification (Form I-9) (See GAK)
GACE Assignment and Transfer
GAE

Grievances

Purpose

Definitions

Procedures

Step 1
Step 2
Step 3
Step 4

Supplemental Conditions

GAF Staff-Student Relations (See GAAC, GAACA, JGEC, JGECA and KN)
GAG Conflict of Interest
GAH Participation in Community Activities
GAHB Political Activities (See GBRK and GCRK)
GAI Solicitations (See KDC)
GAJ

Gifts (See JL and KH)

Gifts to Staff Members

GAK

Personnel Records (See CEI, CGI, GACD, GBI, and GCI)

Requests for References

Immunity Provided

GAL Salary Deductions (FLSA) (See GAOF)
GAM Personal Appearance
GAN Travel Expenses (See BBBF, CG, CEF, GBRC and GCA)
GANA Expense Reimbursement and Credit Cards (See CEF and GAN)
GAO Maintaining Proper Control (See GAAF and JGFB)
GAOA

Drug and Alcohol Free Workplace (See LDD)

Alternative I

Alternative II

GAOB

Drug-Free Schools (See JDDA and LDD)

Employee Conduct

GAOC Use of Tobacco Products and Electronic Cigarettes (See JCDAA)
GAOD Drug and Alcohol Testing
GAOE

Workers Compensation (See KFD)

Choice of Physician

GAOF Salary Deductions (See GAL)
GAR

Communicable Diseases

Additional Certifications of Health

GARA Bloodborne Pathogen Exposure Control Plan
GARI Family and Medical Leave
GARID Military Leave
GBH

Supervision

GBI

Evaluation (See GAK)

Availability of Evaluation Documents

 Evaluation Criteria

GBK Suspension
GBN Nonrenewal and Termination
GBO

Resignation

Exit Interviews

GBQA Reduction of Teaching Staff
GBR

Working Schedule (See JGFB)

Work Schedules

Attendance Required

GBRC Professional Development (See GAN and GBRH)
GBRD Staff Meetings
GBRE Extra Duty
GBRG Non-School Employment
GBRGA Consulting
GBRGB Tutoring for Pay
GBRH

Leaves and Absences (See GBRC)

Paid Leave

Unpaid Leave

Jury or Witness Leave

GBRHC Exchange Teaching
GBRIBA Disability Leave
GBRJ Substitute Teaching
GBRK Political Activities (See GAHB)
GBU Ethics (See IA and IKB)
GCA

Compensation and Work Assignments (See GAN)

Work Assignments

Attendance Required

Workweek

Classification of Employees

Overtime

Compensation for Out-of-Town/Overnight Trips

GCG Probation
GCI Classified Employee Evaluation (See GAK)
GCIA Evaluation of Coaches and Sponsors
GCK Suspension
GCRF Non-School Employment
GCRG

Leaves and Absences (See GBRH)

Paid Leave

Unpaid Leave

Jury or Witness Leave

GCRGD

Classified Voluntary Early Retirement Incentive

Eligibility

Application

Early Retirement Benefits

Terms and Conditions

 

GCRH Vacations
GCRI Paid Holidays
GCRK Political Activities (See GAHB)
GCU Ethics (See IA and IKB)
   

H – Negotiations

HAA Legal Status
HAB Goals and Objectives
HAC Scope of Negotiations
HAE Board Negotiating Agents
HAF Superintendent’s Role
HAHBA Use of School Facilities
HAHBB Use of School Equipment
HAI

Negotiations Procedures (See CN)

Distribution of Information

Research Assistance

Minutes and Records

Reporting to Staff and Board

Reporting to the Media and Public

HAJ Preliminary Agreement Disposition
HAK Ratification Procedures
HAL Announcement of Agreement
   

I – Instructional Program

IA Philosophy – Mission Statement (See GBU and IKB)
IB School Site Councils (See KA)
IC

Educational Program (See ID, IDAA, IDAB, IDAC and IJ)

Curriculum Handbooks

Educational Goals and Objectives

Additional Educational Programs

ICA

Pilot Projects (See IDAE)

Pilot Project Evaluation

Student Surveys

ICAA Teaching Methods (See GBRC, ICA, IDAE, II and IJ)
ID

Instructional Program (See BBG, CJ, CL, IC and IJ)

Modification

Personnel

Financial Resources

Evaluation

IDAA

Special Programs (See IC and JJ)

Partnerships/Work-Study Program

IDAB

Support Programs (See IC and LDD)

Drug Education

Student Mental Health

Dropout Prevention

At-Risk Students

Guidance

Homebound Instruction

IDAC Exceptional Programs (See IC)
IDACA

Special Education Services

Child Find, Identification, and Eligibility

Actions and Due Process for Students

IDACB Section 504 Accommodations for Students
IDAD

Title I Programs

Annual Parent Meeting

IDAE

Student Privacy Policy (See BCBK, ICA, ICAA, II and JR et seq.)

Student Data Restrictions

Student Data Security Breach

Biometric Data

Select Student Surveys

IDCE

College Classes (See JBE and JQ)

Concurrent Enrollment

IDFA Athletics
IE

Instructional Arrangements

Class Size

Scheduling for Instruction

Pre-enrollment

IEB Charter Schools
IF

Textbooks, Instructional Materials & Media Centers (See IKD and KN)

Selection Criteria: Textbooks and Instructional Materials

Selection Criteria: Media Center Materials

Collection Development

Challenges of Materials

Review Committee

Removing Challenged Materials

IFBH Outside Speakers (See IKB)
IFC Community Resources (See KFD)
IFCB

Field Trips

USD Approved Field Trips

Non-Sanctioned Field Trips

IFCBB National Trips and Long Distance Travel
IHA Grading System
IHB Homework
IHEA Make-Up Opportunities (See JBD and JDD)
IHF Graduation Requirements (See JFCA)
II

Educational Testing Program (See BCBK, BE, CN, CNA, IDAE, IJ, JF and KBA)

Test Integrity

Reporting Test Results

IIA Performance-Based Credits
IIBF

Guidelines for Acceptable Use (See IIBG, IIBGA, IIBGC)

      Purpose

     Guidelines for Acceptable Use

     Prohibitions

     Monitoring

     Internet Safety

     Penalties for Improper Use

IIBG

Computer and Device Use (See ECH, IIBGC, JCDA and KBA)

Use of District Computers/Privacy Rights

Copyright

Installation

Hardware

Audits

E-mail Privacy Rights

Ownership of Employee Computer and Device Materials

Lost, Stolen, or Damaged computers and/or Equipment

IIBGA Children’s Internet Protection Act (See IIBGC)
IIBGB

Online Learning Opportunities

Application

Guidelines

Other Regulations or Guidelines

IIBGC Staff Online Activities (See GAF, GBU, IIBG, IIBGA, KGA)
IJ

Evaluation of Instructional Program (See IC, ICAA, ID, II and MK)

IKB Controversial Issues (See GBU, IA and IFBH)
IKCA

Human Sexuality and AIDS Education

Opt-Out Procedure and Form

Opt-Out Form

Annual Request Required

Notice of Availability

IKD

Religion in Curricular or School Sponsored Activities (See AEA, IF, IKDA and KN)

Teaching About Religion

Religion in the Curriculum and School Activities

Religious Symbols in the Classroom

Religious Holidays

Graduation and Other Ceremonies

IKDA Religious Objections to Activities (See IKD)
IKE Assemblies
IKI Lesson Plans
ING

Animals and Plants in the School

Service Animals in the School

Definitions

Service Animals

Animals as Accommodations for Employees and Students

Animals Used in Instruction

Therapy Animals

Animals Used as Part of the Curriculum

Animal Habitats

Animals Used by Law Enforcement

   

J – Students

JA Goals and Objectives (See BDA, CM, CMA, GAA and JCDA)
JB Attendance Records
JBC

Enrollment (See IIBGBJBCA and JQKA)

Resident Students

Non-Resident Students

Enrollment Restriction

Enrollment Procedures

Part-Time Students

Identification of Students

Enrollment Information

Assignment to a School Building, Grade Level or Classes

Transferring Credit

Transfers from Non-Accredited Schools

JBCA

Homeless Students (See EDAA and JBC)

Coordinator

JBD

Absences and Excuses (See AEB, IHEA, JBE and JDD)

Excused/Unexcused Absences

Significant Part of a School Day

Make-Up Work

JBE

Truancy (See AEB, IDCE, JBD, and JQ)

Waiver of Compulsory Attendance Requirements

Involvement of Law Enforcement

Reporting to Parents

Dual/Concurrent Enrollment Students

JBH Release of a Student During the School Day (See EBB and EBBD)
JCAB

Searches of Property (See JCABB)

Search of Lockers

Searches of Property

Use of Trained Dogs in Conducting Sweeps

JCABB Searches of Students (See JCAB and JCAC)
JCAC

Interrogation and Investigations (See EBC, GAAD, JCABB, JCEC and JHCAA)

Coordination with Law Enforcement

Investigations Conducted by Law Enforcement Officers

Child Abuse Investigations Conducted by Law Enforcement Officers

Law Enforcement Initiated Investigations at School

Violations of Criminal Law

Taking Students Into Custody

Disturbance of School Environment

JCDA Student Conduct (See AEB, IIBG, JA, JDD, and JHCAA)
JCDAA Tobacco and Electronic Cigarettes (See GAOC)
JCDB Dress Code
JCDBB

Weapons (See EBC, JDC, JDD, JHCAA and KGD)

Weapons and Destructive Devices

Penalties for Weapon Violations

JCE

Complaints (See JDDC and KN)

Complaints about Discrimination

Complaints about School Rules

JCEC Demonstrations (See JCAC)
JDA Corporal Punishment
JDB Detention
JDC Probation (See JCDBB and JDD)
JDD

Suspension and Expulsion Procedures (See AEB, EBC, IHEA, JBD, JCDA, JCDBB, JDC, JDDB, JDDC and JHCAA)

Reasons for Suspension or Expulsion

Short-Term Suspension

Long-Term Suspension or Expulsion

Rules Which Apply in All Cases When a Student May Be Suspended or Expelled

Student Rights During a Long-Term Suspension/Expulsion Hearing

Appeal to the Board

JDDA

Drug Free Schools (See GAOB, JGFGB, JGFGBA, and LDD)

Student Conduct

JDDB Reporting to Law Enforcement (See EBC and JDD)
JDDC Bullying (See EBC, GAAB, GAAE, JCE, JDD, JGEC, JGECA, and KGC)
JF

Academic Achievement (See II and JR et seq.)

Reporting

Report Cards

JFA

Peer Grading of Assignments

Limited Peer Grading Allowed

JFAB Student Conferences
JFAC Parent Conferences
JFB Promotion and Retention
JFC Graduation Exercises
JFCA Early Graduation (See IHF)
JGA Student Insurance Program
JGC Health Assessments and Physicals (See JGCB)
JGCA Local Wellness Policy
JGCB Inoculations (See JGC)
JGCC Communicable Diseases
JGD Student Psychological Services (See JR, et seq.)
JGEC Sexual Harassment (See GAAB, GAAC, GAAD, GAF, JDDC and KN)
JGECA Racial and Disability Harassment (See GAAB, GAACA, GAAD, GAF, JDDC and KN)
JGFB Supervision of Students (See GAO, GBR and JH)
JGFF Student Transportation Regulation (See JGG)
JGFG

Student Accidents

Records

JGFGB

Supervision of Medications (See JGFGBA)

JGFGBA

Student Self-Administration of Medications (See JGFGB)

Student Eligibility

Authorization Required

Employee Immunity

Waiver of Liability

Additional Requirements

JGFGBB

Accommodating Students with Diabetes

Student Eligibility

Employee Immunity

JGG Transportation (See ED, EDDA, JGFF, and JGGA)
JGGA Use of Surveillance Cameras (See CN and JR et seq.)
JGH

School Food Service Programs

Free or Reduced Price Meals

Contracts with Other Agencies

JGHB Vending Machines and Arcade Machines (See DK)
JH

Student Activities (See DK, JGFB, JM and KG)

Eligibility for Activities

Adding or Eliminating Activities

Activity Fund Management

JHC

Student Organizations

Student Clubs

Non-School Sponsored Student Clubs

Student Government

JHCAA Gang Activity (See JCAC, JCDA, JCDBB and JDD)
JI Community Activities
JJ

Employment of Students (See IDAA)

In-School Employment

Outside Employment

Vocational or Other Work Experience

JK Solicitations (See KI)
JL

Gifts (See DK, GAJ and KH)

Student Gifts to Staff Members

Faculty Gifts to Students

Student Organization Gifts to the School

JM Contests for Students (See JH)
JN Awards
JQ

Exceptional Students (See IDCE and JBE)

Concurrent Enrollment

JQA Physically Disabled Students
JQE Alternative Arrangements for Nontraditional Students
JQI Adult Students
JQKA Foreign Exchange Students (See JBC)
JQL Hearing Procedures for Exceptional Students
JQLA Class-size/Caseload Limits for Exceptional Students
JR Student Records  (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)
JRA

Types of Records (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

Permanent Student Records

Administrative Records

Supplementary Records

Tentative Records

JRB

Release of Student Records (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

Directory Information

Forwarding Pupil Records

JRC Disposition of Records (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)
JRD Hearing Request (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)
JS

Student Fees and Charges

Credit Card Payments

Fee Schedules

Debt Collection

Forwarding Pupil Records

   

K – General Public Relations

KA Goals and Objectives
KB

Public’s Information Program (see CEE, CEG,CG and KBA)

Communications and Other Media

KBA

District or School Websites and Social Media Accounts (See DC, ECH, II, IIBG, JR et seq. and KB)

Website content

KBC

Media Relations

Broadcasting and Taping

News Releases

Conferences and Interviews

KBE Information Campaigns
KCA Protection of Privacy Rights
KCB Custodial and Non-Custodial Parent Rights
KDC Solicitations (See GAI)
KFD School Volunteers (See GAOE and IFC)
KG

Use of School Facilities by Community Groups (See DFG and JH)

Use in Accordance with Board Policies

Fees and Rental Charges

Lease Arrangements

Insurance and/or Bonds

KGA

Use of District Personal Property and Equipment

Lost, Stolen, or Damaged Property or Equipment

Personal Use

KGC

Bullying by Parents (See EBC, GAAE, JDDC, KGD)

KGD

Disruptive Acts at School or School Activities (See EBC, GAAE, JCDBB, JDDC, and KGC)

Possession of a Firearm

KGDA Public Conduct on School Property
KH Gifts to Schools (See GAJ and JL)
KI

Distribution Materials in Schools (See JHCA, JK and JR et seq.)

Materials Produced by Outside Groups – Including Religious Materials

Political Campaign Materials

Advertising in the Schools

Mailing List

KK Sales on Disrict Property (See DFM)
KM Visitors to the School
KN

Complaints (See BCBI, GAAB, GAACA, GAAF, IF, IKD and JCE)

Complaints About Discrimination or Discriminatory Harassment

Informal Procedures

Formal Complaint Procedures

Complaints About Policy

Complaints About Curriculum

Complaints About Facilities and Services

Complaints Aout Personnel

Complaints About Emergenty Safety Intervention Use

   

L – Interorganizational Relations

LA Goals and Objectives
LB School-Community Cooperation
LC School-Community Program
LDD Federal Government-Drug Free Schools (See GAOA, GAOB, IDAB and JDDA)
LDDA  Fiscal Management of Federal Grants

M – Relations with Other Education Agencies

MA Goals and Objectives
MD Interdistrict Relations
MF

Colleges and Universities

Contract Required

Other Relationships

MI State Education Agency Relations: Quality Assurances
MK Education Accreditation Agency Relations (See IJ)

N – Forms, etc

IF

Textbooks, Instructional Materials & Media Centers

Request for Review of a Textbook, Instructional Material, or Media Center Material

IFCBB

National Trips and Long Distance Travel

Request for National Trip and Long Distance Travel

IKCA

Human Sexuality and AIDS Education

Parent/Guardian Opt-Out Form

IKDA

Religious Objections to Activities

Activity Participation Opt-Out Form

JBC

Enrollment

Out-of-District Transfer Request Form

JBE

Truancy

Waiver of Compulsory Attendance Requirements

KG

Use of School Facilities by Community Groups

        School Facility Use Permit

KN

Complaints

          Complaint Form

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